Job Purpose

As Procurement and Facilities Manager, you will be responsible for overseeing all non-production procurement activities, managing business travel, coordinating facilities and real estate operations, and ensuring health and safety compliance across the UK site(s).You will play a key role in supporting daily operations while aligning with Group policies and contributing to cost optimization, service quality, and workplace standards.

Main duties and responsibilities:

1. Indirect procurement:

• Lead all indirect purchasing activities (professional services, office supplies, IT equipment, etc.).
• Run sourcing processes, negotiate terms, and manage supplier contracts.
• Identify cost-saving opportunities and ensure procurement compliance with Group policies.
• Act as the main point of contact for procurement topics within Alten UK.

2.Travel Coordination:

• Define and maintain the local travel policy in line with Group guidelines.
• Manage relationships with travel providers and ensure optimal service levels.
• Monitor travel expenses, prepare regular reporting, and propose optimizations.
• Ensure compliance with duty of care and employee safety obligations.

3. Facilities & Real Estate:

• Define and maintain the local travel policy in line with Group guidelines.
• Manage relationships with travel providers and ensure optimal service levels.
• Monitor travel expenses, prepare regular reporting, and propose optimizations.
• Ensure compliance with duty of care and employee safety obligations.

4. Facilities & Real Estate:

• Oversee day-to-day management of office premises (maintenance, cleaning, utilities, etc.).
• Coordinate moves, fit-out projects and space management in collaboration with stakeholders and group Real-Estate team.
• Manage relationships with landlords, contractors, and service providers in collaboration with group Real-Estate team and legal department.
• Monitor occupancy rates, facilities-related budgets and ensure efficient cost control.

5. Health & Safety:

• Act as the local point of contact for all health & safety matters related to facilities and premises (carbon footprint assessment for example).
• Ensure compliance of the workplace with UK safety regulations (fire safety, access control, emergency equipment, etc.).
• Liaise with the Group’s central H&S team for audits, inspections, and implementation of sites specific corrective actions.
• Ensure all building-related documentation (risk assessments, compliance certificates, evacuation plans, etc.) is up to date and accessible.

6. Management:

• Manage the team of office managers, and line-management of procurement administrator.
• Continue implementing an efficient and high-performing organization.
• Ensure backups are in place for key roles.
• Proactively manage underperformers and develop high-potential employees.
• Foster a performance culture emphasizing rigor, excellence, and proactivity.

• Extensive operational experience with emphasis on integrated FM services.
• Demonstrated leadership/management skills to deal with issues ranging from senior level to administrative across maintenance.
• Ability to engage and communicate across all levels within an organisation.
• Sector expertise with strong experience successfully managing integrated facilities management.
• Ability to work to deadlines.
• Experience in a similar role in building or facilities management