ABOUT THE COMPANY:

ALTEN is a multinational group created more than 30 years ago, specialized in consulting services, information technology and engineering services to the main companies in the market. We achieved a turnover of more than 4.14 billion euros in 2024 and now have 57 700 employees, 88% of whom are consulting engineers.

ABOUT PORTO & POSITION:

To support our European intensive growth, the Group has decided to build a Center based in Porto with the aim to provide administrative and financial support to the European subsidiaries. In this context, we are seeking for a Expenses and procurement administrative technician english speaker.

 KEY RESPONSIBILITIES:

Procure-to-Pay (P2P) Administration (~60%):

• Create Purchase Orders (POs) in SAP and verify compliance with Delegation of Authority (DOA) before issuance,
• Ensure correct analytical coding for all transactions, including cost centre and project allocation,
• Monitor open PO commitments and proactively chase requisitioners or budget holders to resolve aged or unmatched items
• Maintain complete and well-organised supporting documentation to facilitate internal and external audits,
• Liaise with the Accounts Payable team to resolve invoice-to-PO matching discrepancies in a timely manner,
• Track GRN (Goods Receipt Note) entries and flag outstanding receipts to relevant stakeholders,
• Support period-end accruals by providing accurate open commitment and receipt data,
• Assist in the development and continuous improvement of P2P process documentation and controls,
• Respond to vendor and internal queries relating to purchase order status and payment timelines.

Expenses Administration (~40%):

• Manage consultants' expenses and process expense claims in accordance with agreed deadlines,
• Verify original receipts, travel distances, and compliance with IGD France or International standards,
• Ensure consistency between expense claims, monthly activities, and travel requests,
• Manage and validate 'To be authorised' expense claims, following up with managers as needed,
• Guide employees in entering information into the expenses portal and make corrections where required,
• Validate data consistency and accuracy submitted by employees and managers,
• Process expense advances and manage subsequent recoveries,
• Alert the line manager in case of recurring difficulties with employees or managers.

This description considers the main responsibilities; it is not exhaustive.

• With a bachelor’s degree, you have some initial experience or a significant work placement in administrative management,
• You have a good level of English and knowledge of English is appreciated,
• Knowledge of SAP software is a plus,
• Rigorous, organized, and responsive, with good interpersonal skills and a sense of service, you enjoy working in a team and would like to join a dynamic department as soon as possible.

PERKS:

• Meal allowance,
• Health insurance,
• Transportation allowance,
• Extra holiday days,
• Professional development and growth opportunities.

#jobopportunity

#english

#servicecenter

At Alten group a strong culture of respect, ethics and compliance exists since the company was founded. Here you will find principles of diversity and professional equality at the heart of the Group's HR policy. Alten group is also recognized, certified and labelled for its responsible practices to control environmental impact, as well as the safety and well-being of our employees.

Are you the one we are looking for?

If yes, apply now or send me your best CV and I'll be glad to meet you!